TOWN OF GOLDEN BEACH
One Golden Beach Drive
Golden Beach, FL 33160
OFFICIAL MINUTES
MAY 15, 2006
SPECIAL TOWN COUNCIL MEETING
5:00 P.M.
MEETING CALLED TO ORDER
Mayor Singer called the meeting to order at 5:36 p.m. Roll Call taken by Town Manager.
Council Members in attendance: Mayor Singer, Vice Mayor Einstein, Councilmember Colella-Battista, Councilmember Iglesias, and Councilmember Lusskin
Staff in attendance: Town Manager, Town Attorneys Helfman and Gould, Finance Director Maria Camacho, Chief Skinner and Fabiana Kepko.
Mayor Singer explained the purpose of the meeting and stressed the responsibility was to listen to the presenting companies and to rank the top three companies.
Councilmember Iglesias asked for clarification from the Town Attorney on the following questions:
· Did the Council follow proper procedure for changing the meeting date
· What was the reason that we held this important meeting at 5:30 in the afternoon when this is not a resident friendly time?
Attorney Helfman explained the difference between a regular and a special meeting. The Mayor called this special meeting for the presentations of the engineering firms and asked the Town Manager to contact the Councilmembers to set the date and time. The Councilmembers all agreed.
Councilmember Iglesias reviewed the process used and he explained that he questioned the time with the Town Manager, and the explanation at that time was that by setting the meeting at 5:30 p.m. there would be no delays and it would not conflict should the playoffs continue through today. He repeated the question concerning following the proper procedure for setting a special meeting. He felt the Council had set precedence in the past by coming together to set a special meeting date and time.
Attorney Helfman explained that the prior situation was different in that Dr. Iglesias did not agree and Dr Iglesias explained that he was referring to the April 27th meeting in which the Council came together to set the meeting.
Attorney Helfman explained the process that he spoke with the Town Manager and verified that the Mayor requested the meeting and polled each Councilmember and all agreed to the date and time.
Town Manger questioned if Councilmember Iglesias was referring to the April 27, 2006 meeting and he stated yes. It was explained that the meeting was not just to set dates for the meetings.
Councilmember Battista requested to know from the Town Attorney if there was any reason that each of them should not be sitting there for this meeting and if not would like to go forward to listen to the presentations.
Mayor Singer asked the Town Attorney if every thing was done okay.
Town Attorney stated that it is a mechanism for calling a meeting.
Dr. Iglesias wanted to know why the change for the April 27th method of setting a meeting.
Attorney Helfman explained that it was one method for setting a meeting by getting together to set a meeting.
Town Manager explained that it was not just getting together to set the meeting date and time but also adopting the process that would be used for the presentations.
Councilmember Lusskin interrupted by stating that it was 5:45 and this meeting was called for 5:00 and would like to move forward.
Vice Mayor Einstein made a motion to proceed with the meeting, seconded by Mayor Singer. Vote 4 Ayes 1 Nay.
Vice Mayor stated that he would like to see written procedures for calling special meetings. He explained that this was problematic under the Addicott administration. Procedures were implemented in which three Councilmembers had to sign in order to hold the meeting. Dr. Iglesias agreed.
Presentations began with a clarification that one of the groups (CPH) had not dropped out and would like to be considered for the ranking but could not make the presentation time.
Dr. Iglesias asked that his emails between him and the Town Attorney be made a part of the permanent record.
1. PRESENTATIONS:
5:00 p.m. Metrix Engineering
5:30 p.m. CPH Engineers, Inc. (Cancelled)
6:00 p.m. C3TS
6:30 p.m. Craig A. Smith & Associates
2. Ranking of presenters (RESO No. 1789.06). A RESOLUTION OF THE TOWN OF GOLDEN BEACH, FLORIDA, APPROVING THE RANKING OF THREE qualified professional firms IN ACCORDANCE WITH REQUEST FOR QUALIFICATIONS NO. 2006-01 FOR Project Planning Services; AUTHORIZING the TOWN MAYOR AND MANAGER TO ENTER INTO NEGOTIATIONS WITH the HIGHEST RANKED FIRM; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE.
Town Attorney explained the process and the ranking.
Motion by Vice Mayor Einstein to rank C3TS as No. 1; seconded by Councilmember Iglesias.
Vote 5 Aye 0 Nay.
Councilmember Colella-Battista asked for clarification on the ranking on whether the ranking was binding. Town Attorney stated no. It is an order of priority of ranking.
Councilmember Iglesias expressed disappointment that CPH was not present to make presentation and that the Technical Committee was not all present.
Councilmember Lusskin explained that she had contacted all references on all companies except CAS.
A resident (Unknown) questioned the negotiating with only one company at a time.
Town Attorney explained how the negotiations are completed. Mayor and Manager will get input from other communities to do this work. Mayor stated that he would do the due diligence.
Motion by Mayor Singer to rank CAS as No. 2; seconded by Councilmember Lusskin.
Vote 4 Aye 1 Nay.
Councilmember Iglesias felt that the Council should rank CPH as the technical committee had as No. 2. Councilmember Einstein expressed concern that the CPH is not a legal firm.
Town Manager explained that this meeting date was set and the were notified
Motion by Mayor Singer to rank Metrix Engineering as No. 3; seconded by Vice Mayor Einstein.
Vote 4 Aye 1 Nay.
Vice Mayor did not like CPH for various reasons.
Councilmember Battista
Mayor withdrew his motion.
Motion by Councilmember Colella-Battista to rank CPH as No. 3; seconded by Mayor Singer.
Vote 5 Aye 0 Nay.
Motion to adopt Resolution by Vice Mayor Einstein seconded by Councilmember Colella-Battista.
Vote 5 Aye 0 Nay.
Motion to adjourn by Vice Mayor Einstein. Seconded by Mayor Singer.
Vote: 5 Ayes 0 Nays
ADJOURNMENT - --------------------8:03 p.m.
ATTEST:
Bonilyn Wilbanks-Free
Town Manager
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